In many cases, a mere title is not enough information for you to remember or reevaluate an item you have created. You may want to know its last modified date, what type of content it is, or whether it is an item that you have shared or that another Consol user has shared with you, or whether the item is a copy sent to you by another Consol user. If it’s scheduled, you’ll want to quickly know for which date or time. The Consol list view gives you that information and then lets you organize it further.
The list view will fill up. You won’t want to open every item to learn basic information about it.
Instead, information is displayed around the item’s title in the list view. Let’s look at one list item.
This is a basic item display. There is a checkbox on the left for perfoming actions on several items at once (more on this below).
The item type icon is displayed next to the checkbox for fast identification.
Next is the item’s title and then the date or time on which the item was last modified.
If you schedule an item it must be fairly important, so the scheduled dates will show next to the item type icon so that they are easier to find.
A shared item displays an arrow icon with the name of the item’s owner; you can quickly recognize which items have been shared with you, or which items you have shared with others.
Click on the Consol user’s name to view only the shared content owned by that person. This action is limited to the workspace and category combination that you are viewing. To restore the normal list view, click on the Consol user’s name again or click on the category name.
Click on the content type icon to only see items of that content type. As before, this action is limited to the workspace and category combination that you are viewing. To restore the normal list view, click on the content icon again or click on the category name.
Item copies that are sent to you by other users show the “copy” icon (two pages with folded corners) as well as the owner’s name, just like with shared items.
If you encrypt an item, a green lock appears next to the title display. Encryption is covered in Tutorial 12: Encryption, but we will mention that these items will require your encryption-specific password to view.
Bookmarks and tasks have a few extra bits of information to display. The bookmark’s URL is shown in the list view.
Clicking on the URL will take you to that address. A task displays its priority level and a “Completed” button.
The priority level colors are green, yellow, and red which correspond to the “Low,” “Medium,” and “High” levels, which you can choose when creating or modifying the task’s content. The “Completed” button gives you the ability to mark a task as completed without needing to open its pageview.
A list item’s background color changes to white from gray while it is currently selected for viewing. A list item’s text will display as bold if unread or marked as unread but as regular text once the item has been selected.
In the above example, the first item is selected for viewing, the second has not been read yet, and the third has been read. The opened list item will have a much brighter background. Unread items will have bold text and a background that is slightly brighter than read ones.
With Consol, analyzing your content should speed up your work, not slow it down. The same is true for organizing it: a randomly organized list of notes is about as useful as a pile of random papers. The list view gives you control over how your list is sorted and maintained.
The colorful buttons above the content creator represent the different ways you can organize your content.
You might already know about the multi-tagging interface, which was covered in Tutorial 6: Tagging. The “Unread,” “Read,” “Archive,” and “Trash” buttons work in the same way: make a selection of items using the check-boxes and click the desired command.
“Unread” and “Read” will change the viewed status of the selected item/s.
“Archive” and “Trash” will move the selected items to the Archive or Trash default workspace (covered in Tutorial 10: Default workspaces).
Meanwhile, you have four options for sorting the order of the item list: group, chronological, alpha-numeric, and manual (this one doesn’t have a button).
Group sorting collects similar item types together; this always applies to the entire list. To sort this way, click the “Group Sort” button.
Chronoligical sorting orders the list items by the modification date. Click the chrono-sort button (the one showing a clock and “Sort”) to do this. Again, the sorting rule will affect the entire list. It will first arrange by newest to oldest, but you can reverse this by clicking the button a second time.
Alpha-numeric sorting is based upon the item titles and affects the entire list. For this method, click the alpha-numeri sort button (the one showing the letter ‘A’ and “Sort”).
In addition to these you may manually sort your items. For example, there might be an important note that you want at the top of the list. To manually sort, click and drag an item to its new location.
In default workspaces, sorting is generally disabled because they typically contain content that is more time sensitive. However, you may temporarily sort content in Tasks to view your tasks in a structured manner.
Any new sorting command will override the previous sort order. Group sorting will override manual sorting, and manual sorting will override group sorting. However, the sort order of your workspace and category lists will be saved for the next time you view them. Each of your list views are sorted separately: arrangement in one workspace and category combination will not affect another.
Sometimes the best organization is still not enough to find things as quickly as you would like. Consol allows for search functionality if you can remember a key word or two. Also, we’ve mentioned “connections” several times now: how do you make connections with users who are already Consol users?
This is where the search field comes in handy. Go to the next page, Tutorial 8: Search, to learn the utility of the search field and the beginning of connecting with other users.